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Interactivity Guide

The average human attention span during a presentation is 20 minutes. This is perfectly normal: a dim room and no need for active participation drain anybody’s attention. Fast.

It’s no secret that interaction, even something as simple as a poll half-way through a 45-minute session, can boost participant learning by up to 40%

SpotMe provides you with the tools to make your sessions interactive and the expertise to get maximum returns and engagement from that interactivity.

Voting / Polling

A. Voting - Standard

How does it work?

  • Preparation

We preload the voting questions into our system, and mimic your presentation design.

  • Live

Each question is projected on the room main screen, and introduced by the speaker. At the speaker’s direction, participants have a given timeframe to register a vote. Results are displayed at the end of the countdown, ready to be discussed by the speaker.

  • Assets
    • The questions and related options
    • Correct answers (if any)
    • Your presentation PPT template
  • Recommendations

Before each question set, insert a how-to placeholder slide in your presentation, that reminds participants how to vote, and highlight there is question coming. Screen_Shot_2018-01-25_at_12.15.43.png

B. Voting - Comparison 

How does it work?

  • Preparation

Same as standard voting.

  • Live

Similar to standard vote.

The question is asked a second time, and both results are displayed on the same view, ready to be compared by the speaker. 

What do we need from your end?

  • Assets
    • The questions and related options
    • Your presentation PPT template
  • Recommendations

Use in hot topics / panel / debate types of sessions. Ask the question at the beginning of the session, then again at the end to see how audience mindset has evolved.

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C. Voting - Debate

How does it work?

  • Preparation

Same as standard voting.

  • Live

Similar to comparison vote.

The question is asked multiple times, meaning the audience opinion trend can be observed live, stirring an animated debate.

What do we need from your end?

  • Assets
    • The questions and related options
    • Your presentation PPT template
  • Recommendations

Use in debate types of sessions, where 2 speakers are presenting opposite opinion. Ask the question at regular interval to gauge how opinion is evolving.

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D. Voting - Segmentation

How does it work?

  • Preparation

Same as standard voting

  • Live

Similar to standard vote.

The live results then offer a segmented view of the results, separated by predefined criteria.

What do we need from your end?

  • Assets
    • The questions and related options
    • Segmentation criteria (they must be provided alongside with the participants information, to be preloaded in the system)
    • Your presentation PPT template
  • Recommendations

Use when you expect your audience to have a divided opinion based on specific criteria, that you wish to highlight.

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Best Practice

  1. Use when:
    • There is a clearly defined objective to asking the question
    • Responses will shape your presentation

    • Results will be valuable or interesting to attendees

  2. Make sure to discuss the results so that participants don’t feel they participated for nothing

  3. Increase your impact by providing more insight on the data—compare the results with last year or a poll from the beginning of the session

  4. Highlight the correct answer (if applicable) after you show the results

  5. Keep the length of questions and options short. The average person reads 3 words / second on a screen

  6. Do not overload the audience with questions either. A good vote usually takes 30 seconds to introduce the question, 15 seconds to vote, and 30-60 seconds to comment on the results

Word Cloud

How does it work?

  • Preparation

We preload the cloud questions into our system, and mimic your presentation design.

  • Live

Each question is projected on the room main screen, and introduced by the speaker.

At the speaker’s direction, participants have a given timeframe to submit their words.

The word cloud builds up live, ready to be commented on by the speaker at any time. The most frequently submitted words appear larger.

What do we need from your end?

  • Assets
    • Cloud questions
    • Your presentation PPT template
  • Recommendations

Always choose an open question that can be answered in one word. Complex / intricate answers won’t render well in a cloud format and are better suited for other forms of interactivity.

Screen_Shot_2018-01-25_at_13.34.55.png

Best Practice

  1. Use when:
    • You are brainstorming or trying to deliver a message that can be communicated with a specific set of terms
    • Your question can be answered succinctly in a single word or short phrase
  2. Allow enough time for participants to submit their entries and for the cloud to grow – 30 seconds is a minimum
  3. Make sure to discuss the results—you can start discussing them as the cloud is still forming
  4. You could even have a Word Cloud running on a side screen throughout your entire session, gathering participant ideas or opinion as a live barometer

Example Questions 

  1. What is your top takeaway from this session?
  2. How do you feel about this new course of treatment?
  3. What inspired you most during this session?
  4. In one word, what excites you most about the future of treating your patients?
  5. What are your expectations for this meeting?
  6. In one word, please summarize your experience at this summit.

Q&A

How does it work?

  • Preparation

None

  • Live

Participants can send questions any time from their app.

Questions are then handled through our moderation console. We / a dedicated person can moderate questions that come in, using an iPad / laptop we provide.

Moderated questions are then transmitted to the speaker / chairman, who can read them aloud an time they wish.

What do we need from your end?

  • Assets

We will need a list of sessions interested in Q&A so we can prepare with the speakers

  • Recommendations

Always allow us to properly brief speaker / chairman / moderator, in order to make sure the Q&A session feels natural and flows smoothly.

Screen_Shot_2018-01-25_at_13.54.53.png

Best Practice

  1. Use when:
    • You would use a microphone to take questions
    • You want to filter the submitted questions
    • Your audience might be too shy to ask questions with a microphone
    • You wish to capture as many questions as possible
    • You are comfortable answering any question that might come through
  2. Remind the audience at the start of the session, and occasionally during the session, that they can submit questions at any time
  3. Acknowledge that a question came through the app to encourage other participants to join the discussion
  4. Leverage posted questions as a jumping-off point for further discussion: ask for clarification, more detailed questions, or new suggestions
  5. If possible, indicate that all received questions which were not answered live will be addressed after the conference

Advanced Interactivity

A. Audience Guided Panel Discussion

How does it work?

  • Preparation

We preload your topics into our system, and mimic your presentation design.

  • Live

Audience guides panel discussion by selecting their favorite topics. The most frequently selected topics appear bigger. Q&A questions assigned to a specific topic. Faculty can filter questions per topic.

  • Assets
    • List of topics
    • Background for display
  • Recommendations

Like for standard Q&A, a good moderator briefing is critical for this to happen well. Keep topic names short for better readability.

Screen_Shot_2018-01-25_at_14.09.16_copy.png

B. Audience Guided Panel Discussion

How does it work?

  • Preparation

We preload the questions into system, and design the look and feel per your recommendations.

  • Live

Questions appear as falling items overlaying the view of the room via the device camera. Participants need to stand-up and move their devices around to find items and answer the questions.

A leaderboard gives the live scores.

What do we need from your end?

  • Assets
    • Questions, options and correct answers
    • Number of points for each questions
    • Graphic assets
  • Recommendations

Allocating time to answer questions during a session increases participation. Include a test question.

Screen_Shot_2018-01-25_at_14.15.20.png

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C. Activity Feed

How does it work?

  • Preparation

Create multiple feeds specific to interest groups or sessions to avoid high noise level of irrelevant content.

We set up each feed depending on permissions participants should have (posting, commenting and/or liking).

  • Live

Participants share their inputs on the feed.

What do we need from your end?

  • Assets
    • Banners for top of feed
  • Examples

Highlights of a session or pictures of teambuilding activity.

Sharing workshop outputs and asking participants to vote for their favorite one.

Challenging participants to recreate a logo and asking them to post pictures of their creation – competition triggers creativity!

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D. Gamification

How does it work?

  • Preparation

We configure the activities and the points.

  • Live

Participants can collect points by:

  • Participating in interactive sessions
  • Exchanging business cards, scanning sponsor booths
  • Completing feedback, surveys, quizzes
  • Participants can receive one-off ”bonus” points

Live leaderboard shows top participants performance

What do we need from your end?

  • Assets
    • Activities to take into account
    • Points configuration
    • Team groupings (if applicable)
  • Recommendations

Avoid over-complicating the game. Create activities for the most important actions you want your participants to engage in.

Clear and concise instructions for each activity.

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