Summary

While preparing your event, you may already know who will be attending, in which case you would simply add their details to Backstage and then send out app download invites. However, for cases where you don't know who may be attending, who may be interested, or if you simply want to open your event to as wide an audience as possible, you should set up a registration page.

With a registration page, you can collect user contact information and generate interest prior to providing access to the workspace. You can even have multiple registration pages linked to a workspace, in order to collect different types of information from users when they sign-up.

This article will provide you with an overview of the options that are available when setting up a registration page with SpotMe.

To create a registration page or customize its branding and fields, you will need to reach out to SpotMe support team to do this.
As we are updating our product and the knowledge base, you may see articles or documentation referring to this capability as Public registration or Public login.

How does a registration page look and work

Welcome page	Sign up page
1. Logo (684 × 684px transparent PNG) 2. Welcome text 3. Introduction text 4. Sign up button text and color	5. Page title 6. Page introduction 7. Unlimited number of free-text or dropdown-style questions 8. Privacy policies

The registration page is accessible to participants by following an install.events/<event name> link. When opened on iOS and Android devices, it can either redirect users to download an associated mobile app or proceed with the web app.

The registration process has three steps:

1. The welcome page which can be used to introduce the event to the participant.
2. The sign-up screen to collect participants data (or a login page if they have already signed up).
3. A confirmation screen or direct access to the web app depending the access settings.

How to configure the registration page

To create a registration page or customize its branding and fields, you will need to install the Public log-in module. Please reach out to SpotMe support to do this.

Access restrictions are accessible from your workspace > Content > Users > Preferences > Public login.

The email templates used by the registration system are available in your workspace > Design > Emails.

How to manage access to the event

You can configure different access levels to the workspace. These settings are available in your workspace > Users > Preferences > Public login.

Manually approve each user

With this option enabled, you will need to approve each user that signs up on the registration page before they get access to the workspace. When enabled, the below options are not applicable.

Email verification

By default, after entering their email address in the registration page, users will receive a confirmation email containing a link for them to click on. After confirming their email, the user is then redirected to the workspace.

If you disable the email verification option, users will have direct access to the workspace, however:

• Their email address will be stored in a provided_email field on their profile, instead of in the usual email field.
• After logging out, they won't be able to access their profile again (including their notes or messages).

Therefore, if you are sending out emails from Backstage, make sure to update your templates to use {{provided_email}} instead of {{email}} in the To: field.

Allowed email domains

This option is used to allow only users with specific email addresses to access the workspace. Users with a non-whitelisted email address will be rejected at the registration page step.

Access code

As an extra security precaution, you can set up a shared access code for the workspace. Users will be asked to enter this code on the registration page in order to complete the registration.

The access code is the same for all users, and can be easily shared. If your workspace needs to be accessible only to certain users, you may not want to use the registration page at all and instead simply import your audience into Backstage.

Email templates

During the registration process, Backstage sends out different emails depending on your settings. These emails can be customized from your workspace > Design > Emails.