Email theme and graphics

The below instructions apply to the "legacy" email editor. A new email editor is available starting May 17, 2022. Detailed instructions are available on using the new email editor.

The email templates that are used to send emails from your workspace can be created and edited via the Emails module.

To access your email templates, go to the Design main menu in the workspace, and select Emails.

Here you will find a list of the existing templates in your workspace. Click on an email template to open it and make changes:

• You can make changes to the text (font, colors and style) directly via the message editor tool.
  
  
• You can also access and edit the html code of the emails to make more advanced changes, such as including banners, background colors, buttons, etc. Email banners should be 600x150px, in PNG or JPEG format.

Tip: You may also wish to creating your email in online tools such as Mailchimp, and copy the HTML code from there into the HTML window of the email in Backstage.

Remember to always test your emails by sending an email to yourself, before sending them to your audience.

More information on editing and sending emails is available in the Inviting app users to the workspace article.

For more information on the Emails module in Backstage, please refer to the Emails article. You calso find more specific information on using links in the Using links in emails article.