Summary

Backstage users can use the Notifications module to send information to app users within a workspace. The module will contain a list of all created notifications that have either been sent, or are scheduled to be sent.

For app users, the Notifications module will be used to receive the notifications sent from Backstage, as well as all notifications that are sent automatically from other modules within the workspace. These include meeting invites or updates, connection requests, feed, polling and form notifications.

Notifications in Backstage

Creating and sending notifications

In the Create notification tab, Backstage users can create any notifications that they wish to send to the app users.

The following information needs to be addd to create a notification:

Sender
For the app users, this corresponds to "who" this notification is sent from.

Subject
This is the subject of the notification, as seen by the recipient.

Message
This is the actual text that will be contained in the notification and received by the recipient.
It can be formatted in markdown or HTML style.

Send at
This determines when the notification will be sent. The time here is in the event time-zone.
At a specific time: Selecting this option allows Backstage users to schedule the notification to be sent at a later date/time based on the event timezone.
Now: Selecting this option sends the notification immediately to the recipients.

Expire at
This is the time and date at which the notification will disappear from the app user's Notifications module (time here is based on the event timezone).

Sender photo
This is used to upload a picture representing the sender of the notification.

Targeting
The two last fields in the Create notifications tab are used to determine which users will receive the notification in the workspace, using metadata. For more information on targeting please refer to the Creating targets in Backstage article.

Linked documents
Backstage users can link existing documents contained in the workspace to the notification, or create a new document to link.

Manage metadata fields
This button will display the Metadata Manager page.

Note: Leaving the Send at and Expire at fields empty will send the notification immediately, and the notification will not disappear from the users' Notifications module in the app.

Listing all notifications

In the All notifications tab, Backstage users can review all notifications that were created in Backstage that either have been sent, or are scheduled to be sent to app users.

Creating notification templates

In the Display template tab, Backstage users can create, edit and save notification templates that can be used when sending out notifications to workspace users.

To build the template, Backstage users can simply drag and drop the components to be used in the templates, from the left column, into central panel.

Notifications in the workspace

For the app users, the Notifications module will contain a history of all notifications that are received.

This includes the notifications sent by Backstage users, as described above, as well as those sent automatically by the modules, in the form of meeting invites or updates, connection requests, feed, polling and form notifications.

When new notifications are received, a red badge will appear on the Notifications icon.

Technical notes

• Scheduled notifications will be received on-time even if the users's device is offline.
  Please note however that the app will need to have synchronized between the moment the notification was created in Backstage and the notification's scheduled time and date, in order for this to work.
  
  
• If the Send at time is modified in a notification that has already been created and scheduled but not yet sent), the app will always need to synchronize in order for the update to take effect. Otherwise, the recipients will not receive a push notification and the notification will go straight to their notification module.
  
  
• Notifications that are to be sent immediately, or scheduled to be sent at a time based on the users's time-zone, will only be delivered if the users's device is online.
  
  
• Timezone-aware scheduled notifications need to be scheduled one day in advance. Notifications will start to be delivered when the specified time is reached in the first timezone, i.e. at UTC+14, and from then on the notifications will be delivered every hour.
  
  
• Users who do not have a timezone set will receive the notification in the GMT timezone.