Self-service event check-in and badge printing with SpotMe/Onomi Onsite Box - Product information sheet

Available starting November 11, 2025

Overview, context and resources

The premium paid Event check-in and badge printing module can be used in two distinct ways:

• Fully provided by SpotMe/Onomi Professional Services 
  OR 
• Fully self-service, using SpotMe/Onomi Onsite Box

Before reading this article, please familiarize yourself with the Full overview of the Onsite event check-in and badge printing solution, an article that describes the full offer of the premium-paid Event check-in and badge printing module when used with SpotMe/Onomi Professional Services, but also explains the following concepts that are applicable to when using the solution as self-service with SpotMe/Onomi Onsite Box:

• What is assisted check-in or self check-in?
• Why use onsite badge printing?
• What is the attendee journey for event check-in and badge printing?
• How does the check-in interface look for attendees?
• What badge designs/types are available when using self-service event check-in and badge printing, via the SpotMe/Onomi Onsite Box?
      Zebra EasyPaper (Basic)
      Zebra TearTough (Basic)
      Pre-printed carton + stickers (Basic)
• Lanyards and preprinted badges can be included in the SpotMe/Onomi Onsite Box upon request.
• How to reset/erase the event check-in data in the workspace after testing and before the event goes live.
• Event check-in reporting via the dashboard

In addition to this article, the following resources are available to help you use this module self-service onsite with SpotMe/Onomi Onsite Box:

How to configure the Onsite event check-in and badge printing module
Detailed instructions on how to set up the Event check-in and badge printing software (Backstage and iPad).

SpotMe/Onomi Onsite Box - Hardware and troubleshooting guide:
Detailed instructions provided in print with SpotMe/Onomi Onsite Box. Explains how to set up the Event check-in and badge printing hardware when used self-service, with troubleshooting guidance.

Event check-in and badge printing: with SpotMe Professional Services OR self-service with SpotMe/Onomi Onsite Box

The self-service Onsite event check-in and badge printing, with SpotMe/Onomi Onsite Box, is entirely set-up and configured by the event organizer.

See below the differences between the Onsite event check-in and badge printing when provided by SpotMe/Onomi Professional Services, and the self-service Onsite event check-in and badge printing, using SpotMe/Onomi Onsite Box:

Description of self-service Event check-in and badge printing with SpotMe/Onomi Onsite Box

A self-service, onsite check-in and badge printing solution that streamlines arrivals, reduces staffing needs and delivers a smooth, professional attendee experience. Guests can scan a QR code or search their name to check-in and instantly print a branded badge. Ideal for events of up to 1,000 attendees.

Why do we offer this?

Events demand efficiency, reliability and professionalism. Manual check-in methods are slow, prone to error and create bottlenecks. With SpotMe/Onomi Onsite Box, organizers can easily set up a complete badge printing solution, using a single ready-to-deploy box. 

This ensures a smooth first impression, increases accuracy, and allows organizers to focus on high value interaction rather than operational tasks.

Package options

We offer flexible packages based on the number of attendees:

• Small: Up to 200 participants, ideal for workshops or internal meetings.
  Comes in 1 box containing 2 printers and 4 iPads.
• Medium: 200 to 500 participants, suitable for medium-sized or internal meetings.
  Comes in 2 boxes containing 4 printers and 8 iPads.
• Large: Up to 1,000 participants, designed for larger meetings. 
  Comes in 3 boxes containing 6 printers and 12 iPads.

See a detailed list of the hardware content included in the SpotMe/Onomi Onsite Box

Easy hardware setup

The system is simple to set up, with clear step-by-step instructions provided in the SpotMe/Onomi Onsite Box - Setup guide & troubleshooting guide. Even non-technical staff can assemble and activate the stations with confidence.

Advanced troubleshooting and health check system

We provide detailed troubleshooting guidance, via the SpotMe/Onomi Onsite Box - Setup guide & troubleshooting guide, covering the most common setup issues and iPad app behaviors. 

A built-in health-check system automatically analyzes the kiosk status and pinpoints potential problems, making resolutions fast and straightforward.

Printer compatibility and label branding

The solution is specifically designed to be used with the Zebra ZD621 printer to guarantee consistent output quality. 

Pre-printed labels with your branding are required for optimal results. We can create and supply these labels for you at an additional fee if needed.

24/7 support

Our support team is available around the clock before, during and after your event. Whether you need configuration advice or urgent onsite assistance, help is always accessible. 

Event check-in and reporting

Attendees can check in quickly using the kiosk interface. All activity is captured and detailed reports are available for attendance tracking purposes.

Signature collection

For events requiring consent or legal acknowledgement, the system supports digital signature collection directly at check-in. All signatures are securely stored and available through our reporting engine.

Offline mode with synchronization

The solution functions fully offline during the event to ensure uninterrupted check-in, even without internet.

However, a connection is required at least once to synchronize the data back to the servers, to finalize reporting and backup attendance records.