Making your speakers comfortable with your video conferencing tool is critical for their presentation's success.
In this article we'll provide some best practices for briefing your speakers on using Zoom.
Before the briefing
You'll need to invite your speakers to the briefing. You can add the following to your email invitation to your speakers:
To ensure an efficient briefing session, please make sure you have Zoom installed already. Our short How-to guide can help you with this.
During your briefing session
Test the conference tool
- Ensure that speakers are able to login on Zoom.
- Test the camera.
- Test the sound.
- Test the slide sharing.
Test the sound quality
- Help your speaker find their best microphone setup – computer microphone (least recommended), external microphone, cell phone, landline.
- Test speaker & microphone settings – the conference tool should have settings that allow you to run through these tests easily.
Test the video quality
- Help your speaker find their best camera setup – computer camera or external camera if available.
- Test video settings – check if HD is feasible based on the setup and internet connection.
- Test video lighting – speaker should be visible and clear. Background should be neutral and not distracting for the audience.
Check the speaker's environment
- Ensure that the speaker's lighting is good.
- Ensure that their background/surroundings are appropriate.
If any, run through live interactivity functionalities
- Live polling.