Configure filters and how sessions look in the agenda list

In the Sessions module, in the Preferences tab, you can configure how the sessions will look in the agenda list. To do so, go to Content editor >  Session list: 

Master and track sessions

Master sessions can contain one or more track sessions (up to 50 track sessions per master session). The settings here allow you to decide how these master and track session will look in the agenda's list of sessions.

Track sessions to display

Use the below options to determine whether you want the master session and any track sessions to appear directly in the session list in then agenda.

Remember that when multiple track sessions are linked to a single master session, an attendee will only be able to register to one of the track sessions within that master session. This is true even if the track sessions are taking place over different times.

All: When expanding a master session, all track sessions will be displayed in order no matter whether they were targeted to the current user, or they signed up for any of the sessions. This is the default setting.

Targeted or registered only: Master session + only targeted and registered track sessions will be displayed (using an "expand master session" button).

None: Default setting. Only the master session will appear. Track sessions will only display when the participants open the master session.

Automatically expand master sessions

By default this option is not selected, and users will need to use an "expand master session" button associated to the master session in order to see the track sessions in the agenda session list.

If you select this option, the track sessions will be fully displayed in the agenda session list by default (i.e. without the participants needing to use the expand master session button.

If you have multiple breakout sessions, and participants need to sign up for one session per breakout, use Targeted or registered only with Automatically expand track sessions.
If you want to highlight the topic or the speakers of your breakouts, use None. This will first display the session page and then the track sessions below.

Display

Use the checkboxes here to display or not the items listed below for your sessions:

• Registration checkmarks appear in the session when user's have registered.
• Tags can be made visible or not in the session.
• Speaker photos can be displayed or not in the sessions.
• End time can be displayed or not for sessions.

If all sessions in your agenda are personalised (targeted), we recommend that you uncheck the Registration checkmarks option.

If you have two or less tags, consider not displaying them at all by unchecking the Tags option.
To change text of the second line displayed below the session name, go to Setup > Metadata Manager > Session > Expand representations > 2nd line. You can map this to any other metadata field.

In app filtering

Use the checkboxes here to enable or disable the corresponding options that participants can use to filter through sessions.

• Enable in app filtering: Backstage user can enable or disable the below listed filters in the app.
• Filter by registration status: Allow app users to display only the sessions that they are registered and/or targeted to (sessions that the attendee is targeted to will also be displayed).
• Filter by tags: Allow app user to select tags in order to choose what sessions to display.
• Filter by bookmarks: Allow app user to choose to show only sessions that are bookmarked.
• Filter by metadata field:
  • Appearance (default appearance).
  • Appearance when targeted or registered.

Content

Create rules here that will determine what sessions will be displayed in "My agenda" in the app, based on populated metadata. You can combine multiple rules.

Important: These filters are only applied to attendees seeing the agenda in the mobile app, and not in the web app.

To create a rule:

1. Click on Add rule:
   
2. In the Filter dropdown, select the metadata you want to use for the rule, and how it will be populated. You can use custom metadata for this.
   
   
3. Select what condition to apply to the metadata. Here in the above example, we have configured the rule so that any sessions that have the "full agenda" metadata (hidden) populated as "true" will be displayed in the My agenda in the app.