How to export, import and edit agenda session registrations

Download and access the session registrations report

The data that can be modified is as follows:

• The attendee current registration status for the corresponding session in column I/J:
  editable as "registered" / "unregistered" or "not registered" / "waitlisted".
  Here, you can, for example unregister an attendee from a session, by replacing "registered" with “unregistered" , or register an attendee for a session by replacing "unregistered" or "waitlisted" with "registered".
  
  
• The date and time when the attendee signed-up for the session waitlist:
  editable by modifying the date/time to move the user up or down the waitlist order. Remember that the order of the waitlist is determined based on which attendee signed up first to the waitlist.
  You can for example edit this column in the report to modify which of your attendees is at the top of the session the waitlist. Read the section below on How to modify the order of the attendees on the session waitlist 

The other information included in the report cannot be edited/modified.

Important: The session registration import will not check any of the session registration or capacity settings when implementing the registrations. For example, if during the import a session capacity does not allow for the registration to be made, the registration will go ahead and no error will be displayed.

It is currently not possible to use this feature with sessions which have been imported from the following integrations: Hubb, Cvent, Swoogo, Rainfocus. This is to prevent synchronization issues with the external source.

How to modify the order of the attendees on the session waitlist

Attendees that sign up for a session’s waitlist are added to the waitlist on a first come first serve basis. This means that the first attendee to sign-up for the waitlist will be the first attendee to have the opportunity to claim a seat if one becomes available.

As explained above, you can download the session Registrations report, via the Sessions module.

This report includes a column F called “Time waitlisted”, that shows the date and time when the attendee joined the registration waitlist for the corresponding session indicated in columns I and J.

The date and time in column F are used to determine the order of the attendees on the waitlist for a given session.

By modifying the attendee waitlist dates and times in the report for a given session, saving your changes, and then re-uploading the file to the workspace, you can modify the order of the waitlist for that.