Please make sure that you read our getting started article on Adding sessions to the workspace, to find out how to easily create and import agenda sessions. This article provides an overview of the Sessions module with additional links to more specific documentation.
The Sessions module is where all sessions included in the workspace are created and managed, in order to build the event agenda.
As such, it contains all the sessions that may take place during an event, as well as the information pertaining to the individual sessions, such as their start and end time, name, description, associated live sessions, speakers or content, tags, etc.
There are four tabs available in the Sessions module that you can navigate to:
Below we'll provide some information on each of these tabs.
The Sessions tab is the first one that appears when you go to the Sessions module. Here you can:
- See the full list of sessions in the workspace, and perform certain individual or bulk actions on sessions.
- Find and access a specific session's information.
- Add new sessions to the workspace individually or via a bulk import.
- Export a list of all the sessions present in the workspace.
The sessions list is presented as a list of the sessions that exist in the workspace. Below we'll take a closer look at the information the list contains:
Here you can see that there are 5 existing sessions in this workspace. For each session you can see, from left to right, the session name including the start and end date and time, the number of available seats for the session, the registration status (open or closed), and any speaker(s) that are associated to the session.
Clicking on a session name in this list will open the session information page.
More information on the default information that can be associated for each session is available in the Adding sessions to the workspace article.
Note: It can happen that Backstage creates "empty" agenda sessions that are visible in the workspace but not visible in the app. These are created essentially for attendance tracking purposes, and have an appearance set to "Hidden" to ensure that they are not visible in the app. More information
Session tab actions
As seen in the above screenshot, you can perform a number of actions from the Sessions tab, via the following buttons:
Click on this button to add a new individual session manually to the workspace.
Click this button to export a full list of the sessions present in the workspace, in Excel format.
Click this button to import a list of sessions into the workspace, in Excel format.
More detailed information on adding, exporting or importing sessions to the workspace is available in the Adding sessions to the workspace
In the Sessions tab, you can also select individual or multiple sessions, using the checkboxes to the left of the sessions in the list, in order to perform a number of actions that appear onscreen:
Use this button to permanently delete the selected session(s) from the workspace. Deleted sessions will no longer show in Backstage or in the event.
Use this button to create a duplicate of the selected session(s).
Select multiple (or all) items in the list and then click on this button to access a screen where you can make any type of changes, to all the selected items, in a single stroke.
More information is available in the Bulk editing article.
Select multiple (or all) sessions and then click this button to access a screen where you can move the start and end times of the selected sessions sooner or later, using minutes, hours, or days.
A summary of the time shift changes appears at the bottom of the screen.
The Tags tab is used to create and manage the agenda session tags in the workspace.
Tags are used to characterize sessions, and can be used for filtering or grouping sessions based on a theme or topic.
They are used by participants in the app to easily find the sessions that they are interested in via their agenda, and are particularly helpful when a user's agenda contains a large number of sessions.
The Preferences tab in the Sessions module allows you to perform the following tasks.
In the Settings section:
- Agenda discover: Configure the Agenda discover screen.
- Agenda calendar: Change the Agenda calendar date range settings.
- Session video call: Change the settings for any video calls associated with the session so that they autolaunch or not.
- Session: Manage the sessions' capacity, and choose the colors used to indicate the registration status of participants in the app.
In Content editors:
- Session list: Configure how the sessions look in the agenda, via the setting.
- Link appearance: Configure how the link to the Agenda will look, via .
In Custom lists:
Here you can create Create and use custom session lists to create personalized agendas.
Default display template tab
The default display template tab allows you view and modify the default layout of the page for your sessions in the event, and configure elements such as the session tool bar buttons, the registration block.