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Eventspace and Workspace by SpotMe

As a single universal app for all your meetings, events, conferences and more, our two apps "Eventspace by SpotMe" and "Workspace by SpotMe" allow participants to browse and access agendas, see who else is attending, connect and exchange ideas.

The Eventspace and Workspace apps are available on the App Store and Google Play.

They are both equipped with the following authentication workflows:

Email Public registration
Email and predefined password Single Sign-on (SSO)
Predefined password 3rd party login

1. Email

Users just type their email address and in an instant have access to all their workspaces.

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Requirements

  • Organizer
    • User’s email addresses entered in Backstage CMS
  • User
    • Email client with correct email address required on same device

Deployment checklist

  • In enterprise environment, contact IT to whitelist SpotMe emails
  • If using BlackBerry/GOOD for Work as email client, contact IT to whitelist Eventspace app
  • Verify no corporate firewall prevents emails from being delivered in a timely manner
  • Instruct users not to use password field in app download email

Notes

  • Activation link is valid for 30 mins
  • Email template cannot be modified

2. Email and Predefined password

Alternative workflow giving access to a single instance.

Screen_Shot_2018-03-25_at_12.07.48.png

Requirements

  • Organizer
    • User’s email addresses entered in Backstage CMS

Deployment checklist

  • Include both the email address and the password in the app download email

Notes

  • Passwords cannot be changed or assigned to users
  • Different users cannot share the same password

3. Predefined password

Workflow for one-time activation when email addresses users are not known in advance.

Screen_Shot_2018-03-25_at_12.11.34.png

Deployment checklist

  • Include both the domain and password in the app download email
  • If printing badges on-site, print the password on the back side

Notes

  • Domain welcome screen can be branded
  • Passwords cannot be changed or assigned to users
  • Different users cannot share the same password

4. Public Registration

Users sign-up directly in the app through a customizable form. Signing up will give them access only to one event.

Screen_Shot_2018-03-25_at_12.14.14.png

Requirements

  • Organizer
    • Decide what is the information you need to know about the participants
  • User
    • Email client with correct email address required on same device

Deployment checklist

  • Include the domain in the app download email

Notes

  • Both confirmation email and domain welcome screen can be branded
  • Registration form supports free text, password and dropdown fields

5. Single-Sign On

Enterprise-ready activation mechanism. Users login to the app with a corporate identity provider and get access to all of their workspaces.

Screen_Shot_2018-03-25_at_12.19.14.png

Deployment checklist

  • Include both the domain and password in the app download email
  • If using badges, print the password on the back side

Notes

  • Domain welcome screen can be branded
  • Supported providers are G Suite (Google Apps for Work), Office 365, Okta and more. Review the list of supported providers here.
  • SAML and OAuth protocols

6. Third-party login

This mechanism allows SpotMe to connect with any custom authentication system or identity provider.

Screen_Shot_2018-03-25_at_12.22.53.png

Requirements

  • Organizer
    • Developer documentation of the authentication system

Deployment checklist

  • Include the domain in the app download email

Notes

  • Domain welcome screen can be branded
  • Credentials are stored on the device
  • System can be both configured to allow access to only one workspace or to multiple
  • Not supported in the Web App

Please note that no matter the adopted authentication mechanism, before logging in users must accept a dedicated Privacy Policy. For more information, please visit Managing legal documents page.

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