In addition to the information provided in Adding sessions to the workspace, this article will provide a more advanced presentation of the Sessions module.
The Sessions module is where all sessions included in the workspace are created and managed, in order to build the app users' agenda.
As such, it contains all the sessions that may take place during an event, as well as the information pertaining to the individual sessions, such as their start and end time, name, description, associated speakers or content, tags, etc.
There are four tabs available in the Sessions module that you can navigate to. Below we'll provide some information on each of these tabs.
The Sessions tab is the first one that appears when you go to the Sessions module. Here you can:
- See the full list of sessions in the workspace, and perform certain individual or bulk actions on sessions.
- Find and access a specific session's information.
- Add new sessions to the workspace individually or via a bulk import.
- Export a list of all the sessions present in the workspace.
Below we'll take a closer look at each of these uses.
The sessions list is presented as a list of the sessions that exist in the workspace. Below we'll take a closer look at the information the list contains:
In the above list of sessions, you can see that there are 5 existing sessions in this workspace. For each session in the list, you can see at a glance, from left to right, the session name including the start and end date and time, the number of available seats for the session, the registration status (open or closed), and any speaker(s) that are associated to the session.
Clicking on a session name in this list will open the session information page. More information on the default information that can be associated for each session is available in the Adding sessions to the workspace article.
Session tab actions
As sen in the above screenshot, you can perform a number of actions from the Sessions tab, via the following buttons:
Click on this button to add a new individual session manually to the workspace.
Click this button to export a full list of the sessions present in the workspace, in Excel format.
Click this button to import a list of sessions into the workspace, in Excel format.
More detailed information on adding, exporting or importing sessions to the workspace is available in the Adding sessions to the workspace
In the Sessions tab, you can also select individual or multiple sessions, using the checkboxes to the left of the sessions in the list, in order to perform a number of actions that appear onscreen:
Use this button to permanently delete the selected session(s) from the workspace. Deleted sessions will no longer show in Backstage or in the app.
Use this button to create a duplicate of the selected session(s).
Select multiple (or all) items in the list and then click on this button to access a screen where you can make any type of changes, to all the selected items, in a single stroke.
More information is available in the Bulk editing article.
Select multiple (or all) sessions and then click this button to access a screen where you can move the start and end times of the selected sessions sooner or later, using minutes, hours, or days.
A summary of the time shift changes appears at the bottom of the screen.
The Tags tab is the second tab in the sessions module, and is used to create and manage the tags that can be associated to sessions.
Tags are used to characterize sessions, and can be used for filtering or grouping sessions based on a theme or topic. They are used by app users to easily find the sessions they are interested in via their agenda, and are particularly helpful when a user's agenda contains many sessions.
Tags can also be targeted, in order to decide exactly which app users will be able to see and use them in the app.
Any existing tags in the workspace are listed, like in the below example:
In the tag list, you can see the tag name, how it will look (the tag's background color and text color), as well as the ID associated to the tag in Backstage.
Clicking on an existing tag in the list will open the tag information page. More information on the tag information is available in the Creating or editing a tag section below.
From the tag list, you can also create a new tag, using the New tag button, or export or import tags via a spreadsheet using the Export XLS or Import XLS buttons
Creating or editing a tag
To create a new session tag, click on the New tag button. You can also edit an existing tag by selecting it in the tags list. The below tag information can be added or edited:
This is the ID in Backstage for the tag. You can choose your own ID, like in the example above, or let Backstage create an ID automatically.
This is the name of the tag, and the text that will be displayed in the tag when seen in the app.
This is the tag background color that will be used.
This is the tag text color. In this example, it is the color that the text "Topic 🤖" will be displayed with.
Tags can be targeted to allow you to decide which of your app users will be able to see the tag in the app. More information on using targeting is available in the Targeting article.