Once you have added your sponsors or partners to the workspace, you can invite each of them to privately access their own profile (or booth) in order to add or edit their information directly.

To do this, you can generate a unique link from the Sponsors module for each individual sponsor, and send it to your sponsors (via email for example).

When the sponsor clicks on their dedicated link, they will have direct access to their profile information, which they can edit without needing to sign in to Backstage, and without having access to the rest of the workspace.

Copying the link

To copy the link to provide to your sponsor:

1. Go to Content > Sponsors via the workspace main menu.
   
   
2. In the list of sponsors, each sponsor has a Copy permalink button. Click on the button to copy the link for the corresponding sponsor to your clipboard:
   
   
   
3. Share the link with the sponsor.
   You'll need to be careful that you send the correct link to the correct sponsor.
   Also, we recommend that you provide some guidance to your sponsors along with the link. More information on this is provided below, in the Sharing the link with your sponsors section.

Note: These sponsor private links are not included in the sponsor export XLS.

Sharing the link with your sponsors

After copying the link, you can share it with your sponsor by pasting it into an email.

Below is an email template text that you may wish to re-use/customize when sharing the links with your sponsors:

__________

"Dear {{Sponsor representative name}},

We're very excited that you are participating at the {{event name}}.

We have created a page for you within the event that you can access and update directly with the information you wish to make visible to the event participants.

The link to your page is {{{here}}.

TIP: If you are accessing the event app, don't forget to take a look at your profile page or booth as you make the updates, to see how it looks.

Here are some of the essential items of information you should add to the page:

Banner: Rectangular horizontal banner located at the top of a page.
1000 x 150px (20:3 ratio) - PNG or JPG

Icon (logo): Picture visible in the sponsors list in the app, or when interacting with a sponsor.
400 x 400px (1:1 ratio) - PNG or JPG.

Representative: The representative(s) that will be attending the event, and who need to be added as app users in the event. You can use the "Add representative button" to add them if needed.

Contact details: Your main contact details where event partipants can reach you.

Of course, you can use any or all of the fields present in the page to add the information you'd like to show on your profile or booth, it's up to you.

Please do not hesitate to reach if you have any questions at all.

Best regards,

__________

What information can your sponsors edit/update?

Below you can see all the information included in the page, that a sponsor can edit when they access their profile or booth using a private link.

These fields are all explained in detail in the How to add a sponsor article.

Note: When editing their own profile information via the link, sponsors will be able to see the full list of users/participants (their first name and last name) that have been added to the event, via the Representatives field. They will also be able to see the full list of documents added to the event (document names only) via the Linked documents field.