Inviting the speakers
Once you've created your webinar, you can start inviting your guests or speakers.
You can do this well ahead of the start of the webinar, just a few hours or minutes before, depending on your needs.
To invite your speakers, simply copy the link from the Invite speakers ahead of time section (located just below the stream preview):
What can a speaker do / not do:
Speakers have a tailored access to the webinar, with specific permissions that allow them to fulfil their role as a speaker:
|- See the live preview and broadcast.
- Mute/unmute + enable/disable their camera.
- Chat with the other speakers, moderators, and host via the private chat panel.
- See submitted and approved Q&A questions.
- See polls and results.
- Share content.
- Leave the webinar room.
|- Open the room, or start/end the webinar broadcast.
- See other speakers in the room.
- Perform any actions on (or add or remove) speakers or shared content from the live broadcast.
- Add Q&A questions or moderate Q&A questions.
- Create or launch polls.
- Access the stream settings or analytics.
- Invite other speakers to the webinar.
How does the speaker join?
Speakers will be able to join the webinar room once you have opened the room. They'll simply need to click on the link to join the webinar via their browser.
If your speakers click on the invitation link before the webinar live room has been opened, they will see a message indicating that the room is not yet open (and that they cannot yet join the room).
Note: Speakers do not automatically receive reminders or notifications when the room is opened, so it is important that you clearly communicate to them the time at which they should join the room.
How does the speaker interact with the audience?
To help them interact with and react to the audience, speakers can see any approved questions in the Q&A, any real-time poll results, the claps coming in from the audience, as well as the number of people watching.
How can the speaker communicate with the host/moderator?
To facilitate communication with the host, the moderator, or any other protagonists in the live room with them (before or during the live broadcast), the speakers can use the internal chat located on the left side of the screen. This chat is not visible to the audience.
Important: Be careful that speakers do not use the Q&A to the right of the screen for internal communication, as this is fully visible to the audience.
How can the speaker share content?
For more information on how to screen share content when in SpotMe express, please refer to the How to share content article.