Before you can broadcast your webinar, you will need to create and prepare it in SpotMe Express. The below steps will provide guidance on doing this:
- Create the webinar.
- Add your branding.
- Add any interactive features, such as Q&A or polls or even live interpretation.
- Set-up a registration page that you will share with your audience to allow them to join the webinar.
- Invite any guests/speakers to the webinar.
- Invite any moderators to the webinar.
Once this is done, you are all set to go live with your webinar:
- Open the webinar room
Access the webinar via Backstage and click on Open room:
- Perform a connectivity test & enter Studio
When opening the webinar room, you will need to select your camera and microphone, enter your name as it will be seen in the webinar (by the speakers and the audience), and perform a connectivity test, to check the status of your webcam, microphone, and internet connection.
Once this is done and you are satisfied with the test, click on Enter studio.
- Gather all the elements you need in the webinar live room
Once in the studio, you will appear as a thumbnail below the main webinar preview window. You can now start to prepare for the webinar, and wait for your speakers to join the live room:
- Add or review any Q&A questions or polls, and if needed brief your speakers about them.
- Prepare any shared content such as slides or videos that will be presented during the webinar.
- Check that your speakers are comfortable and ready.
To communicate with your speakers and moderators, both before and during the live webinar, you can use the internal chat located on the side panel to the left of the webinar preview. Messages exchanged here will only be seen by the speakers and moderators present in the room.
As the host, you can also click on the ... icon in the top right corner of your thumbnail (beneath the main webinar preview window), and click on Share audio to Live. This will allow you to speak to your speakers via the preview.
- Prepare the webinar preview
Now that everything is ready in the webinar live room (speakers/moderators have joined and are ready, shared content is added, interactivity is added), you can start to add these elements (including yourself as the host) to the webinar viewer window.
To do so, in the Speakers section, click on + for each element to add them to the webinar viewer:
Once the elements are added to the preview, the screen-shared content will take up the most space on the screen, with the host and speakers visible to the left.
Actions you can perform on speakers in the webinar room:
Clicking on the ... button for speakers will open a dropdown with actions you can perform on speakers in the room. Here you can stop a speaker's video, change their displayed name, mute a speaker (or ask them to unmute their mic), or if necessary kick them out of the stream:
- Start broadcasting the webinar live
When you are ready to start broadcasting the webinar to your audience, check that everyone is ready to start the discussion, and then click on Go live.
You'll see the below prompt, with a reminder that you are about to start using your live stream time. Once you click on Go live, you will immediately begin broadcasting to your audience.
- Manage the webinar broadcast
Once you have started broadcasting, you will be live and visible to your audience.
You'll also start to see how your participants are engaging with the stream in real-time, through the number of viewers, the number of claps, and any Q&A questions received from your audience via the Q&A tab. An End stream button appears on the top right corner.
Remember that during your live webinar you can use the Q&A questions received from your audience, or use polls to keep you audience engaged.
More information on how to use these engagement tools is available in the how to set-up and run live polls, as well as the how to set-up and run a live stream Q&A.
- End the webinar broadcast
Once you have finished the discussion and wish to end the webinar broadcast, click on End webinar. This will stop the broadcast to your audience instantaneously.
The webinar will take a few moments to close, and once this is done the system will prepare an on-demand version of the webinar recording.
- Send the webinar recording to the audience
A Publish button will be available when the webinar recording is ready to be shared. By clicking the Publish button, an email will be sent to all the participants that registered for the webinar, containing a link to see the recording.
Distinct VOD (Video on demand) analytics will be collected based on how participants view (watch time) and engage (clap, ask questions) during the webinar recording. The recording will show all Q&A questions and all claps that took place live.