Overview of workspace settings

The below article is updated to reflect upcoming changes that will be released on January 14, 2025.

There are a variety of settings that can be used to manage your workspace: General settings Team settings Metadata manager Features Permalinks In this article we'll provide an overview of those settings, where you can find them in Backstage, and how they work. The workspace settings are accessible via the workspace main menu, by clicking on Settings ⚙️.

General workspace settings

• Workspace information
• Logistics
• Label customization
• Legal
• Attendance criteria

Workspace information/data

Here you can find the following workspace information and options:

• Workspace data:
  • The workspace name.
  • The start and end date/time.
  • The production status of the workspace.
  • The container app.
  • The "Hide from other apps" option.
  • The organization that the workspace belongs to.
    
    
• Web app
  • A setting to close the access to the web app - enabling this will prevent attendees from accessing the web app for this workspace. When closed, you can enter a redirect URL, in order to redirect the attendees who try to access the web app when the workspace is closed.
    
    
• Templating
  • The template that was used to create the workspace.
  • The option creates a workspace template based on the current workspace, in order to re-use it when creating future workspaces.

Logistics

• The language(s) for the workspace.
• The country(ies) where the event will be hosted.
• The location where the event will be hosted (open text), for example a city or a venue name.
• The venue timezone, i.e. the timezone used throughout the workspace.
• The event specifications, the expected number of attendees, and the event type, as explained in the creating a workspace article.

Label customization

Here you can find the workspace information that will be used for the event name and the location of the event, as seen by attendees in the app (and in particular in the profile section above the app menu) or the calendar invites included in emails sent by the workspace:

In terms of the event name length (and how it is displayed in the app), we recommend that you keep this relatively short. The platform allows for a generous number of characters to be used, however this number of characters is variable depending on the language and the app type used (mobile app or web app). We recommend that you always test how the event title looks, on web app and on mobile app, keeping in mind how your attendees will be joining the event (mobile app or web app). You may also need to take into consideration that event names, when translated, can sometimes take up more space.

Legal

Here you can find the following legal workspace information and options:

• Enable or disable the cookie banner for the web app.
• Enable or disable the use of passwords for attendees to use to access the event/workspace.
• Select or create legal documents associated with the workspace.

Attendance criteria

Attendance tracking is used to generate reports in Backstage that will tell event organizers whether or not their event participants attended their event. The settings available here are used to configure how attendance is calculated. More information

App preferences

Home launcher

Here you can configure what you would like to see on the Home page. By default, the Home feed is selected, as this is the recommended use for this setting.

Other recommended uses include an individual feed, a specific page, or a session.

Note: If you are associating the home launcher with the home feed (aggregated feed), then the banner used is the one configured in the Design category > Home > Home feed.
If you are associating the home launcher with a single custom feed, then the banner used is the one configured in the feed itself, via the Live category > Feed > Feed details.

Important: Associating the home launcher with external content (for example a website or video outside the app), a live stream, or a document is not supported.

Tip:If you wish to display a live session and its associated live stream on the home page, you will go to the Interactivity > Live sessions > Preferences, and select a live session (that has a live stream configured) to open in the Live stream to start setting. More information

Date

Here you can configure whether the app should use the event timezone or the user's device timezone.

Notifications

Here you can enable or disable the notifications that are set out automatically when users make changes to content in the workspace. These changes will often result in a change in what the app user can see. This can for example be:

• A change to the app's agenda content that is visible to the app user.
• An update of the app's navigation structure, like changing the order of the menu items, or removing, editing or adding new items. More information

Activation

You can use the activation settings to choose what will happen when the users activate/access the app.  Please note that these settings are applicable for app users as follows:

• Mobile app: When they open an app for the first time. If they close the app or move to another app the pop up won’t appear again. I they completely log out of the app or uninstall and reinstall the app, the pop up will then appear again when they access the app (this log in is counted as a new activation).
  
  
• On web app: On the first login for an event, including on the first login for an event after accessing another event in the same browser. When logging into an event they have already logged into using a different browser. On any new login / refresh after clearing the cache.

Open a document - Select an item in the app that is opened automatically when the app user first accesses the app. This could be a feed, a form, a page, a pop-up, etc.

Open in fullscreen - Checking this box will make the item selected in "open a document" open in full screen on the user's device.

Hide the toolbar - Checking this box will make the item selected in "open a document" display without the toolbar.

Start by editing the user profile - Checking this box will make the app prompt the user to update their profile, when they access the app for the first time.

Team settings

The Team settings allow you to manage the team members that have access to your workspace, and their permissions. More information on this is available in the Adding and removing team members article.

Metadata settings

The Metadata settings gives you access to the metadata manager. For more information on this please refer to the Metadata manager article.

Features

These settings are no longer used as they were replaced by the SpotMe marketplace.

Permalinks

In the Permalinks tab, you will find a list of all permalinks that exist in the workspace:

You can use the Revoke button to cancel any of these accesses.