Overview of workspace settings

There are a variety of settings that can be used to manage your workspace: General settings Team settings Metadata manager Features In this article we'll provide an overview of those settings, where you can find them in Backstage, and how they work. The workspace settings are accessible via the workspace main menu, by clicking on Settings ⚙️.

General workspace settings

The first option in the menu is the General settings. Here you will three tabs:

• General.
• Web app settings.
• App preferences.

Below we'll take a closer look at each of these tabs.

General settings

The General tab is broken down into four distinct sections:

• Workspace information
• Logistics
• Label customization
• Legal

Workspace information/data

 

Here you can find the following workspace information and options:

• The workspace name.
• The start and end date/time.
• The status of the workspace.
• The container app.
• The "Hide from other apps" option.
• The organization that the workspace belongs to.
• The template that was used to create the workspace.
• The option creates a workspace template based on the current workspace, in order to re-use it when creating future workspaces.

Logistics

Here you can find the following workspace information and options:

 

• The language(s) for the workspace.
• The venue timezone, i.e. the timezone used throughout the workspace.
• The country(ies) where the event will be hosted.
• The location where the event will be hosted (open text), for example a city or a venue name
• The event specifications, the expected number of attendees, and the event type, as explained in the creating a workspace article.

Label customization

Here you can find the workspace information that will be used for the name and the location of the event, as seen by attendees in the list of events or the calendar invites included in emails sent by the workspace:

Legal

Here you can find the following legal workspace information and options:

• Enable or disable the cookie banner for the web app.
• Enable or disable the use of passwords for attendees to use to access the event/workspace.
• Select or create legal documents associated with the workspace.

Web app settings

The Web app settings tab allows you to change certain settings that apply when users access the workspace via the web app:

Enable web app specific settings - selecting this displays the additional options below:

• One time links - selecting this makes the "magic" link received by web app users to log into web app work only once.
• Session TTL seconds - by default, after logging in, the log in remains valid for a duration of two weeks. This can be modified (for example shortened) by entering a different value here (in seconds).
• Whitelisted IPs - IP addresses from which users can connect. If no IP addresses are added here the users  can log-in from any IP address.
• Close access - enabling this will prevent attendees from accessing the web app for this workspace.
• Redirect when closed - here you can enter a redirect URL for workspace that have closed access, in order to redirect the attendees who try to access the web app when the workspace is closed.

App preferences

Settings > Home launcher:

Here you can configure what you would like to see on the Home page. By default, the Home feed is selected, as this is the recommended use for this setting.

Other recommended uses include an individual feed, a specific page, or a session.

Note: If you are associating the home launcher with the home feed (aggregated feed), then the banner used is the one configured in the Design category > Home > Home feed.
If you are associating the home launcher with a single custom feed, then the banner used is the one configured in the feed itself, via the Live category > Feed > Feed details.

Important: Associating the home launcher with external content (for example a website or video outside the app), a live stream, or a document is not supported.

Settings > Date:

Here you can configure whether the app should use the event timezone or the user's device timezone.

Content editors > Activation settings:

You can use the activation settings to choose what will happen when the users activate/access the app.  Please note that these settings are applicable for app users as follows:

• Mobile app: When they open an app for the first time. If they close the app or move to another app the pop up won’t appear again. I they completely log out of the app or uninstall and reinstall the app, the pop up will then appear again when they access the app (this log in is counted as a new activation).
  
  
• On web app: On the first login for an event, including on the first login for an event after accessing another event in the same browser. When logging into an event they have already logged into using a different browser. On any new login / refresh after clearing the cache.

Open a document - Select an item in the app that is opened automatically when the app user first accesses the app. This could be a feed, a form, a page, a pop-up, etc.

Open in fullscreen - Checking this box will make the item selected in "open a document" open in full screen on the user's device.

Hide the toolbar - Checking this box will make the item selected in "open a document" display without the toolbar.

Start by editing the user profile - Checking this box will make the app prompt the user to update their profile, when they access the app for the first time.

Team settings

The Team settings allow you to manage the team members that have access to your workspace, and their permissions. More information on this is available in the Adding and removing team members article.

Metadata settings

The Metadata settings gives you access to the metadata manager. For more information on this please refer to the Metadata manager article.

Features

These settings are no longer used as they were replaced by the SpotMe marketplace.