Reach a broader audience thanks to a content hub registration page

Want to attract more visitors to your content hub? With a registration page you will not only simplify the access to the content hub, but also be able to share and advertize the registration link as widely as needed.

In the same way as you can create a public (open) registration page for your event, you can create a standalone public (open) registration page for your content hub.

A registration page can be used in addition to the other existing approaches for adding or inviting attendees to access your content hub:

• Importing or synchronizing users from a connected event.
• Adding a user manually to the content hub.
• Adding a direct content hub link to a connected event's app menu.

Content hubs are by nature on-demand and therefore use a public (open) registration page type. Private (RSVP) and combined public/private (RSVP) registration pages are not adapted to content hubs. Also, sessions (for registration), speakers, and sponsors that are linked from existing connected workspaces cannot be featured on the content hub registration page.

By creating a public registration page for your content hub, you can:

1. Create the registration page URL that attendees can follow in order to register for the content hub.
2. Create a pre-registration page confirmation screen that registrants will see before proceeding to the registration landing page.
3. Create the registration landing page with a content hub details and description.
4. Create the registration page main form that contains mandatory and additional fields that can be added for attendees to fill in as part of their registration journey.
   Create any necessary optional additional forms, with more fields for the attendees to fill in, and that can be targeted. This means that you can decide if you want attendees to see these forms or not, based on their responses on any of the previous forms.
5. Open and manage the access to the public registration page and the event app.
6. Customize the look and feel of the content hub registration page.
7. Choose which emails to send out to attendees as part of the public registration process.
8. Start registering attendees via your public registration page, by managing the access limitations settings.
9. Track content hub registrations and access analytics.

All this is done through Backstage, in the Registration page section in the content hub:

From the registering attendees' perspective, the registration journey will always correspond to the public (open) registration one, where attendees who have already registered to the content hub can retrieve their registration.

If you are using a registration page for your content hub, and you are adding new metadata fields to the contempt hub OR changing the existing ones, we do not recommend using the connected event import/sync at the same time. If you do wish to simultaneously edit the content hub metadata AND use the connected event import/sync, please reach out to SpotMe support so we can help you with this.

1 - Create the content hub registration page URL

Access the registration page section in the content hub. If you are creating the content hub registration page, you will see the below screen where you can create the content hub URL.

If you are creating the registration page, you will see the below screen:

1. Confirm or personalize the registration page URL:
   - The first part of the URL will always be: https://webapp.spotme.com/login/{{linked container app name}}
   - The second part of the URL will be automatically populated based on the name of the content hub, with dashes "-" replacing the spaces between words.
   - This extension can be modified here, and later on if needed. Only use letters and numbers in this field, with dashes or underscores. Please note that once the URL is shared, if you modify the URL here, the old link that was shared will no longer work (you will need to share a new one for your registrants to use).
   
   
2. Click on Enable registration to continue.

2 - Optional - Add a pre-registration confirmation screen

When using a registration page for your content hub, you can add a pre-registration screen that will appear as the first thing that the registrant will see when they try to access the registration page.

This pre-registration screen will be displayed before the landing page, and can be used to share or confirm an important information with the registrant before they can proceed to the actual registration page. Find out more

3 - Add the content hub registration landing page details

In the Page builder tab in the content hub, you can add any information that you want to display on the landing page of the content hub registration page.

This is done by clicking on the Add section + button:

Here you can use the text editor to add your description text, including headers, links, and the formatting you need:

Please note that text colors cannot be directly changed using the toolbar, however you can copy and paste text colors from external sources. There is no limit to the amount of text that can be added here.

Images can also be added using the toolbar. For the best display, please upload images with a maximum of 1370 pixels wide . If the image is wider than 1370 px, it may stretch. If it is smaller, it will maintain its aspect ratio but won’t fully cover the space.

You can preview the page to see how it looks after adding sections, using the Open page button.

Below is an example of how this text can look:

In the above image that shows an example of a landing page, you can see three tabs at the top of the landing page (Welcome / Content / Contacts):

These tabs are added by clicking on the More settings accordion, and then selecting the Show this section title in registration page navigation bar check box in a section:

Doing so will add the section to the navigation bar in the landing page, therefore providing easy access to registrants. You can have a maximum of four sections displayed in the navigation bar.

4a - Add the necessary fields to the content hub registration main form

After accessing the landing page, entering their email address, and clicking on Register now, your registrants will be taken to the registration page main form:

In the Form fields tab, you can choose what fields will be present in the main form for your registrants to fill in:

 

The Email address, First name, and Last name fields are mandatory fields, as this is information that you must collect from your attendees in order to register them. They will always be present on the registration page main form and cannot be removed.

To add more fields to the main form, click on the Field + button, and select the field to be added in the dropdown list.

You can use the Description + button to add a free-form text section to the main form, perfect for section breaks, adding extra guidance or information. You can also use the Legal document + button to add privacy policies or disclaimers for attendees to acknowledge while registering.

More information on building the main form for your content hub registration page

4b - Add more forms to the content hub registration journey

You can, if needed, create additional forms that can be displayed to the registrants after filling out the main registration page form. You can add the fields that you need to these additional forms, the same as you did with the main form.

Any additional form can either be displayed to all registrants after they have filled in the main form, or they can be "conditional".

"Conditional" means that, based on the information provided by registrants when they fill in the main form or any subsequent forms, you can use targeting to decide whether to display or not a conditional form to your attendee.

More information on creation additional and conditional forms in your content hub registration

5 - Open and manage the access to the public registration page and the event app

In the Settings section of the content hub registration page, there are four accordions that provide access to the following sets settings:

These settings will allow you to control when the registration page is open, who can register, and how

This includes:

• Access limitation:
  • Allow attendees to register to your content hub.
  • Set the registration page capacity, and waitlists (if needed).
  • Allow attendees to update their profile information.
  • Allow attendees to log in to the event app from the registration page.
    
    
• Authentication: How to enable SSO (Single Sign-On) for your registration page.
  
  
• Manual approval: How to add a manual approval step to your registration
  Important: With manual approval enabled, registrations for the content hub will need to be approved via the Users section of the content hub, in the Pending registrations tab.
  
  
• Allowed email domains: Limit the email domains from which attendees can register for the event.
  
  
• Embedding: How to embed your registration page on another website.

6 - Customize the content hub registration page design

In the Design section of the content hub registration page, you can customize how the event registration pages will look, including the banners and the colors that are used:

To note, the icon displayed on the content hub registration landing page (and used as the favicon) is the same icon that is added as part of the main content hub design.

Find out how to use the settings to customize the design of your registration page

7 - Choose which emails to send out to attendees as part of the public registration process

In the Emails tab in the content hub, you can specify which emails will be sent out to attendees automatically, at each step of the public registration process.

More information on the email templates that can be selected to be sent out for your content hub registration and how to use them, as well as custom email targeting based on registrant information.

8 - Start registering attendees via your public registration page

Once you have finished preparing your public registration page by following all the steps above, make sure that you have enabled the necessary options in Settings > Access limitations, to ensure that registrants can access the registration page.

You will also need to make sure that your content hub is in “Production” status, so that attendees are redirected to the content hub after receiving their confirmation email and confirming their email.

Beyond that, all you will need to do is share the registration page URL by any means that you see fit, to ensure that your registrants can find it.

9 - How to track content hub registrations, access analytics, and see the user registration statuses

You can access the content hub dashboard, in order to download a report for your content hub registrations and activations:

More information on this is available in the Content hub analytics article.