2025.11

Introducing self-service onsite event check-in & badge printing

Our premium-paid Onsite event check-in and badge printing solution is now available fully self-service.

With the SpotMe/Onomi Onsite Box, we provide all the hardware you need for onsite check-in and badge printing, along with a clear step-by-step setup guide.

In Backstage, you can easily configure every aspect of your event’s check-in and badge printing experience, from selecting your check-in type to uploading badge designs and setting up printers.

And if you ever need help, our 24/7 support team is always ready to assist. Of course, if you’d rather have our Professional Services team handle your event check-in and badge printing for you, we’ll be happy to take care of everything.

With the Onomi Onsite Box, attendees check in and print their badges in seconds — quick, professional, and completely contactless. Find out more

Available starting November 11, 2025.

Please contact your Account Manager for more information.

Please make sure you are using the latest version of the Appointments module to see these changes.

Please make sure you are using the latest available version of the Onsite app to see these changes.

AI-powered automatic field mapping for optical scanning (OCR) lead capture

When capturing leads using optical scanning, it can be time-consuming for representatives to manually map scanned badge data to lead profile fields, especially at busy trade shows and conventions.

To save time and boost efficiency, we’ve introduced AI-powered, automatic field mapping. This new functionality intelligently matches scanned text to lead metadata, helping your team capture leads faster and with greater accuracy.

It runs entirely on-device using secure Apple Intelligence models, keeping lead data private and never sharing personally identifiable information with third parties. Find out more

Available starting November 11, 2025.

Please make sure you are using the latest version of the Universal lead capture module to see these changes.

Please make sure you are using the latest available version of the mobile app.

Deeper insights with discussion board transcripts and PDF annotation data

You can now generate a detailed transcript of your discussion board activity, giving you a complete, chronological record of comments and replies from your advisors. This makes it easier than ever to analyze engagement and participation trends.

We’ve also enhanced the Documents report in your dashboard, so it now clearly shows user engagement on document reviews, giving you a richer understanding of how your content is being used. Find out more

Available starting November 11, 2025.

Please make sure you are using the latest version of the Feeds module to see these changes.

New Search functionality available in content hubs

To help content hub visitors and Backstage users quickly and easily find specific content in content hubs, a new search functionality has been added. 

The search field is available in the Documents and Videos pages for visitors, as well as when creating and adding content to tags and categories in Backstage.

Virtual meeting attendance now part of the session attendance criteria

For attendees joining the event remotely, their attendance at virtual meetings (video breakouts) can now be used as a criterion to determine whether the attendee has attended the session/event. Find out more

Users can now choose their preferred audio output in Studio

Backstage users in SpotMe Studio live sessions now have the ability to choose their audio output (speakers or headphones) when going through the connectivity test and when in SpotMe Studio via the microphone controls.

Virtual and blurred backgrounds now available in video breakouts

Users can now choose to conceal their backgrounds during video breakouts, by using a blurred or virtual background. With this option enabled, moderators can upload virtual backgrounds to be used, and participants can choose to use an uploaded virtual background or to apply a blurred background. Find out more

Prevent double bookings for your sessions and meetings

In order to maximize turnouts at your sessions and meetings, and ensure that your attendees do not accept invitations when they are already booked for that particular time slot, you can enable the new “Prevent double bookings” functionality on your workspace. Find out more

Available starting November 11, 2025.

Please make sure you are using the latest version of the Appointments module to see these changes.

Please make sure you are using the latest available version of the mobile app.

User “Representation” metadata now displayed when selecting users for meetings in the Appointments module

The metadata configured in the User “Representation” field in the Metadata manager will now be visible when scheduling meetings using the Appointments module.

This is applicable when viewing meeting details, selecting participant calendars, and selecting participants to add to meetings in Backstage and in the app. Find out more

Available starting November 11, 2025.

Please make sure you are using the latest version of the Appointments module to see these changes.

Please make sure you are using the latest available version of the mobile app.

Easier viewing of large participant lists in meetings 

We have added a “See more” button to expand the list of participants in a meeting, when displayed in the web and mobile app, and in Backstage.

Improved user experience for configuring choice and choice-list metadata

When using choice or choice-list metadata types, users will now see an explicit message explaining how the labels and values work, and in particular with regards to protecting any configured targeting. Find out more

Customize the "More" icon in the mobile app navigation bar

The "More" icon that is always present in the mobile app navigation bar can now be customized, by modifying the associated "icon.tabbar.more" image file that is present in the Files > Icons section in the workspace in Backstage.

Available starting November 11, 2025.

Please make sure you are using the latest available version of the mobile app to see these changes.

Registration page menu moved in Backstage

In Backstage, in the Registration page module, we have move the menu that was previously located on the left side of the screen to the top of the screen.

Form expiry date always set to after the form send time

We have made an adjustment to ensure that a form's expiry date can only be set to after the form send time.