2025.07

Complete your lead profiles by searching external sources

Give your representatives at congresses and trade shows the ability to perform identity resolution on the spot, in order to maximize automatic CRM reconciliation.

How? By using the SpotMe/Onomi Field Force Hub to instantly access and retrieve data directly from existing CRM records and databases. Find out more

Available starting July 8, 2025.

Please contact your SpotMe Account Manager for more information.

More interactive video breakouts thanks to polls

You can now create and launch polls during your video breakouts, in order to simultaneously keep your attendees engaged during the session and gather their input live.

Available now.

Are you using the Cvent REST API yet?

To accommodate Cvent's transition to REST API, we highly recommend that you start using the Cvent REST API integration module as soon as possible. Starting September 23, 2025, the Cvent SOAP integration module will be deprecated. Find out more

Shorter and more operationally friendly permalinks for live sessions

We have adjusted the speaker and moderator permalinks that are generated by Backstage so that they are shorter, and therefore easier to use and to remember for onsite staff. Find out more
Note: For existing live sessions, any previously generated link will continue to work, alongside the new available shorter links.

Use shortlink QR codes across a series of distinct events/workspaces

You can now create shortlink QR codes that can be used across multiple distinct events, as long as they are using the same container app and belong to the same organization. Find out more

Available starting July 8, 2025.

Please make sure that you are using the latest version of the QR scanner module on your workspace.

New tag manager in content hubs

Add, delete, and bulk edit tags and their associated content easily from the new tag manager. Find out more

Send tailored emails based on your content hub visitors' user status

Want to remind visitors to access the hub or invite them to view specific content? You can now target emails to your visitors based on their hub user status. Find out more

Also, as you add your targeting rules to the content in your hub, you can at any time access the content hub as if you were one of your visitors, and see exactly what that visitor would see in the hub. Find out more

Available automatically starting July 8, 2025.

Content hub message for access denied

We have added an explicit message to explain why a visitor can't access content that is not targeted to them.

Available automatically starting July 8, 2025.

The retrieve registration email template is now mandatory

In the registration page's email settings, users will have to always select an email template to ensure that the retrieve existing registration process will work. This is to ensure that returning registrants will always receive a PIN code authentication email. Applicable to event and content hub registration. Find out more

Important: If you currently have "Don’t send this email" selected for the registration "Access code", on any of your workspaces, please update this in order to prevent any issues. This change will be automatically deployed on all workspaces on July 8, 2025.

Available automatically on all workspaces starting July 8, 2025.

Profile update confirmation email is now always sent when submitting the registration form

We have adjusted the "Profile update confirmation email" (that is only sent when enabled), so that a confirmation email is sent whenever the user submits the registration form, even when no form or field updates are applied. Applicable to event and content hub registration.

Available automatically on all workspaces starting July 8, 2025.

Mobile app design and UI adjustments for improved consistency and accessibility

We have made various design adjustments to the mobile app user interface, with a focus on accessibility. This includes improved readability for users with low vision or color blindness (iOS only), updates to the feeds and the notifications screens (iOS and Android), as well moving the app menu icons to the left of the app menu labels (iOS and Android).

Available starting July 8, 2025.

Please make sure you are using the latest available version of the app to see these changes.

Make sure your slides do not exceed 250 pages in Studio

We have made an adjustment so that you can now have up to 250 pages in your presentations. If your presentation exceeds 250 pages, we recommend that you split it into presentations that contain less than 250 pages before uploading them.

Adjustments to make assets visible in the Event check-in and badge printing module

We have made some minor pagination changes to ensure that assets are always visible in the assets library when uploaded to Backstage.

Available automatically on all workspaces starting July 8, 2025.

Wording changes in Backstage for the types of user roles

We have made the following changes to the types of Backstage user roles that are visible onscreen. "Main roles" are now referred to as “Standard roles”, and ”Predefined roles” are now referred to as “Tailored roles”. Find out more

Lead capture configurations are now supported in workspace templates

Workspace templates with the Leads or Universal lead capture module now fully support sponsor configurations, lead qualification forms (default and sponsor-specific), lead profile metadata, and translations—making it easy to reuse setups across congresses and trade shows.

Available starting July 8, 2025.

Please update only the Leads module to the latest version in your workspace template.

Emails sent automatically when adding or removing participants from meetings

In the Meetings or Appointments modules, when adding participants to a meeting (via Backstage or via the app), an invitation email is now automatically sent to the added participant. Also, when removing participants from a meeting, a meeting cancellation email is now automatically sent to the removed participant. In both of these cases, a meeting update email is automatically sent to the meeting organizer as well as all the other participants of the meeting. All emails include updated ICS files.

Ability to reset check-in data on workspaces

We have added an option to reset the event check-in data and badge printing records, as well as an option to reset session check-in data. This is particularly useful for deleting all data that resulted from any testing performed prior to the event being live. Resetting data is permanent and cannot be undone, and will be reflected in the attendance tracking reports in the dashboard.

More predefined meeting duration options available

We have added more predefined meeting durations for the meetings settings that can be used in the Meetings and the Appointments module, to better accommodate the needs of meeting planners. Find out more

Available starting July 8, 2025.

Please update the Meetings OR the Appointments module (depending on which one you are using for your event) to the latest version to see this change.

Still show selected slots after a meeting requests is converted to a meeting

We have made an adjustment in the Appointments module, so that the selected time slots for a meeting request that has already been converted into a meeting, will remain visible in read-only mode. This can help the meeting planner to revisit the provided availability in case a meeting needs to be rescheduled.

Available starting July 8, 2025.

Please update the Appointments module to the latest version to see this change.

Adjustments made to emails deliverability statuses in Backstage and email logs

We have made adjustments to the email logs and the downloadable Excel report in Backstage, so that includes the final deliverability status as well as the relevant SMTP (Simple Mail Transfer Protocol) response status code and message. Find out more